Know what your property needs, what it should cost, and whether the work was done.
Before you sign, before you pay, and before the next storm. Highground IQ gives Tampa Bay HOA boards, property managers, and investors independent property risk intelligence and capital project oversight, from someone no contractor pays.
Independent. Owner Representatives Property Risk Intelligence Asset Value Preservation Proactive Capital Planning
What You Get
Four ways independent oversight protects your money, your time, and your board.
Hard savings
Pay for the work that was done, at a price you could compare.
Bids lined up like for like before you sign. Each milestone verified before you release the payment. Every change order, markup, and third-party fee on the record as it happens.
Plan the replacement instead of paying for the emergency.
Twice-yearly condition data and a reserve forecast show what is coming and when, so you fund it through planned contributions rather than a special assessment.
Your own dated record when a claim or a decision is challenged.
Independent damage documentation in hand before the adjuster arrives. A baseline, milestone record, and fee log on file if an owner, an insurer, or an attorney asks later.
Board-ready answers, without the board doing the legwork.
We compare the bids, verify the work, and keep the project record, so volunteers don’t have to. Reserves, contracts, and board records come back scored, with a prioritized action plan.
Most property owners are flying blind, because no one they rely on is paid to be independent.
You’re not careless about your property, and the people around you aren’t doing bad work. The problem is structural: everyone you rely on for information was hired to do a different job.
Your contractor
Paid to
Deliver the scope.
Not paid to
Question it.
Your property manager
Paid to
Keep daily operations running.
Not paid to
Audit capital risk.
Your insurance adjuster
Paid to
Represent the carrier, their client.
Not paid to
Represent you.
You
The only one at the table without your own data.
That disadvantage is quiet. It shows up as a repair estimate you can’t challenge, a reserve fund that comes up short when the roof fails, a storm claim settled for less than the damage, and a capital project nobody was watching.
The moments that cost property owners the most are almost always preventable.
They happen in four specific situations.
01
When a major capital project goes sideways.
Scope changes mid-project without explanation, invoices arrive before the work is verified, and you’re approving payments on faith.
02
When a storm hits and the clock starts immediately.
The window between the storm and the adjuster’s visit is where claims are won or lost. Most owners spend it waiting for an inspector instead of preparing their case.
03
When reserve planning becomes a guessing game.
Contributions set on assumptions and a three-year-old inspection end in a special assessment that lands on homeowners without warning.
04
When deferred decisions become unavoidable emergencies.
Every component is on a deterioration curve. The question is whether you see failure coming with enough lead time to plan, budget, and act on your terms.
ConditionTime
Planned replacement, on your termsEmergency replacement, on the damage’s terms
You don’t need more contractor opinions. You need your own advocate and data.
Without your own dataWith it
A contractor negotiation
Without your own data: An estimate that feels high, and nothing to challenge it with.
With it: A condition report backed by an independent professional inspector. The dynamic shifts.
A storm claim
Without your own data: Filed without documentation, and settled for less than the actual damage.
With it: Documentation already in hand. You file from strength.
A reserve study
Without your own data: Built on outdated assumptions, with a board hoping the math works out.
With it: Built on current condition scoring. Your board decides with confidence.
This is what Highground IQ was built to do. Not to manage your property for you. Not to replace your contractor or your property manager. To give you the one thing they can't give you: a clear, independent, data-driven picture of where your property stands, what it needs, and what it will cost you if you wait.
Three fixed-price packages. One per-project engagement.
Whether you own a single property, manage a multi-unit community, or oversee a portfolio of buildings, there is a starting point built for your situation. Start where you are. Upgrade when you’re ready.
Serving Tampa Bay: Hillsborough, Pinellas, Pasco, and Manatee counties. Outside the area?
Starter
Essential Scan
$495per property / one-time
One building
Drone roof inspection
72-hour report
Independent drone roof inspection, verified by a roofing expert, and condition report in 72 hours.
Your position with a contractor, an insurer, or an adjuster: your own record of the roof before the bid, the renewal, or the claim.
Details and deliverables
Most property owners discover roof damage after water is already inside, a contractor flags it mid-project, or an insurance adjuster lowballs a storm claim. The Essential Scan gives you an independent drone inspection of your roof, analyzed and verified by a roofing professional, in 72 hours, so you walk into every conversation with contractors, insurers, and board members holding your own data instead of theirs.
Drone roof inspection covering one building, captured at inspection-grade resolution
Full photo documentation package delivered as a shareable PDF
72-hour turnaround from inspection to report delivery
Best for:
HOAs and individual property owners who want an independent baseline before a major project or repair bid, after a storm event, or before renewing an insurance policy.
Most Popular
Property Intelligence
$1,200per property / annually
Two inspections a year
Reserve forecast
Storm priority response
Two inspections a year, AI health dashboard, reserve forecast, and storm priority response.
Your reserves: capital needs seen ahead of time, so they are funded by plan instead of by special assessment.
Details and deliverables
A single inspection tells you where you are today. Property Intelligence tells you where you're headed and what it will cost you if you don't act. With two inspections per year, a reserve forecast, and insurance-ready documentation always current, you shift from a property owner who gets surprised to one who plans, negotiates, and protects from a position of knowledge.
Two inspections per year, capturing condition changes across seasons and weather events
AI health scoring dashboard tracking your property's condition over time
Reserve forecast report projecting capital needs and replacement timelines so you can plan contributions and avoid special assessments
Insurance-ready documentation package formatted for claim submission and policy review
Storm damage priority response, moving your property to the front of the inspection queue after a named storm or significant weather event
Best for:
Property managers, HOA boards, and individual owners of multi-unit or high-value properties who need ongoing intelligence, not just a one-time snapshot.
Portfolio
Portfolio Oversight
$3,500+per portfolio / annually
Up to five buildings
One oversight dashboard
Quarterly briefing call
Centralized oversight dashboard, contractor accountability, and a quarterly briefing across up to five buildings.
Your team’s time and your standing with every board: one view of each building’s condition and capital needs, briefed quarterly.
Details and deliverables
Managing multiple properties without centralized risk intelligence means you're always one deferred repair, one contractor dispute, or one storm away from a crisis you didn't see coming. Portfolio Oversight gives CRE owners, HOA federations, and municipalities a single command view across every asset, with contractor accountability built in and a quarterly briefing so nothing falls through the cracks.
Everything included in Property Intelligence, applied across your portfolio
Coverage for up to five buildings, with larger portfolios priced on overall project scope
Executive oversight dashboard consolidating condition scores, risk flags, and capital forecasts across all properties in one view
Contractor oversight module giving you independent verification of work scope, progress, and completion quality so you're never relying solely on the contractor's own reporting
Quarterly briefing call reviewing portfolio health, upcoming capital needs, and recommended priority actions
Best for:
CRE firms, municipalities, and HOA management companies overseeing multiple buildings who need structured, defensible oversight across their entire asset base without building an internal inspection and risk team.
Per project
Capital Project Oversight
Fixed fee, quoted before you commit / scoped per project
Scope and bid review
Verified before each payment
Change order and fee log
An independent owner's representative for your capital project: scope and bid review before you sign, progress tracking and verification before each payment, and a documented closeout.
Your contract price: payment released only for work that has been verified, with every change order and fee on the record.
Details and deliverables
A roof replacement, repaving, or exterior project is often the largest check a board or owner writes, and the work is usually verified by the party being paid for it. Capital Project Oversight gives you an independent owner's representative from scope to closeout, so every payment is tied to work that has been checked, and every change, fee, and promise is on the record.
Pre-contract review: an independent condition baseline, a scope check, and a like-for-like bid comparison before you sign
Existing-conditions documentation by drone before work starts, so damage to sidewalks, irrigation, and landscaping is settled against a record
Progress and schedule tracking on your behalf, reported against the contract timeline
Milestone verification before each payment, with dated drone and photo documentation
Change order and fee log: every change, markup, and third-party fee recorded as it happens
Closeout inspection and a complete project record for your files
HOA and condo boards, property managers, and owners planning or running a roof replacement, repaving, or other major exterior project, on one building or many.
More than five buildings? Larger communities and portfolios are priced on overall project scope.
Three steps. No learning curve. No translation required.
01
Book and brief.
You schedule your assessment and complete a short property intake form. We review your property details, any prior inspection history, and your primary concerns before we arrive. The intake takes less than ten minutes and ensures we show up knowing exactly what to look for.
02
Inspect and analyze.
We capture inspection-grade imagery of your property by drone. AI-assisted analysis flags risk areas and scores overall health against comparable properties and expected lifecycle benchmarks, and a professional inspector reviews and verifies every finding before it reaches you. No ladders. No disruption to residents. No waiting on a contractor's schedule.
03
Receive and act.
You receive your report, dashboard, or briefing within the timeframe your package specifies. Every deliverable is formatted to use directly with your contractor, insurer, board, or lender. No translation required. No follow-up calls needed to understand what the findings mean.
What makes us different is also what makes us useful.
We work exclusively for you. We have no contractor relationships, no referral arrangements, and no financial interest in what you decide to do with your property. That independence is the product.
Most inspection services
Hand you photos and walk away.
Documentation of what exists. A report to file.
Highground IQ
Hands you intelligence.
An assessment of what it means, what it will cost, and what you should do next. Every finding connects to a decision you need to make or a conversation you need to have.
Enterprise-grade rigor for individual property owners: the same governance and risk assessment frameworks used inside regulated financial institutions and large real estate operations, without the institutional price tag or the institutional wait time.
Built by someone who has seen what happens when independent oversight is missing.
Luis ReyesFounder, Highground IQ
I spent two decades working for some of the most regulated Fortune 500 organizations. I watched institutions invest heavily in independent oversight, condition monitoring, and capital forecasting because they understood that the cost of not knowing always exceeds the cost of finding out.
For five years the board budgeted for roof repairs instead of commissioning an independent assessment of the roofs' remaining life. Then roofs began leaking across the community, and what could have been a planned replacement became an urgent one across 33 buildings. By the time the project started, repairs and patching alone were projected to cost $120,000 to $180,000.
What surfaced
With little time and few options, the association negotiated from a weak position. Assurances that damaged sidewalks and irrigation would be repaired “at the end” left the board with little leverage. And once the old roofs came off, leaks no one had seen turned out to have damaged structural framing, which had to be repaired by change order.
The outcome
With no independent oversight in place, a board member supplied it. Our founder ran the project unpaid, in place of project management bids of $60,000 to $245,000, and built the board’s own record of scope, progress, and every fee, so every question about the project could be answered from the file.
New roofs and gutters on 33 buildings
$4.8M
132 townhomes, about $36,000 a home. Double underlayment and a 30-year labor and materials warranty.
Spent on change orders
$150,000
Half of the $300,000 contingency in the contract, including structural framing repairs from leaks no one had seen.
Quoted for project management alone
$60K to $245K
With no part in the RFP and no help with financing.
Given unpaid by our founder
720 hours
Over a year from RFP to finish, plus about 42 hours of board work.
Most boards have no one who can give 720 hours. Capital Project Oversight exists so the board’s own record does not depend on finding one.
What would have changed the outcome
An independent roof assessment years earlier, while the replacement could still be planned. Essential Scan
Verification at every milestone, before each payment, by someone the contractor doesn’t pay. Capital Project Oversight
Every fee any party earns from the project, disclosed in writing before the vote. 8 questions to ask first
Straight answers on inspections, reports, and how we work with boards and property managers.
Still have a question?
Book a free 20-minute consultation and ask us directly.
How do you get paid if you don’t work with contractors?
Only by you. Packages are fixed-price, and project oversight is a fixed fee quoted before you commit. We take no referral fees, have no contractor relationships, and never recommend a specific contractor. Nothing we earn changes with what you repair, replace, or who you hire.
My contractor already told me what’s wrong. Why pay for a second look?
Because your contractor was hired to deliver a scope, not to question it. That isn't a criticism; it's a different job. An independent inspection gives you your own record of the roof's condition from someone with no stake in the repair. For $495, you know what you're working with before you sign.
We already have a property manager. Isn’t this their job?
No. Your manager is paid to keep daily operations running, not to audit capital risk. We don't collect dues or manage vendors, and we don't replace the manager. We give the board its own independent data on the property's condition and on the work it is paying for.
What do I actually get from an inspection?
A condition report within 72 hours, built from drone imagery and verified by a roofing professional. It identifies specific issues, scores risk areas by severity, and separates what needs attention now from what to monitor. You can hand it directly to a contractor, an insurer, or your board.
Why two inspections a year instead of one?
One inspection shows where the roof is today; two show how fast it is changing. That trend is what lets you time a replacement and budget for it. Property Intelligence clients also move to the front of our queue after a named storm, so your damage is documented before the adjuster arrives.
Will this help us avoid a special assessment?
It gives you the lead time to. The reserve forecast in Property Intelligence projects capital needs and replacement timelines from current condition data, so contributions can be planned ahead. It can't undo years of underfunding, but it shows the gap while there is still time to close it gradually.
Do you act as our owner’s representative on a capital project?
Yes. We review the scope and compare bids before you sign, verify each milestone before you pay, and inspect at closeout. We don't perform or direct the work. The fee is fixed up front, not a percentage of the contract, so we gain nothing if the price goes up.
Do you work outside Tampa Bay?
Tampa Bay is our primary market. Elsewhere in the country, we may be able to arrange coverage through local partners that we manage directly on our own intelligence platform. You still deal with us, not a third party. Book a free 20-minute consultation and we'll tell you plainly whether we can cover your location.
We’re not sure where to start. What’s the first step?
Take the free Risk Pulse: 18 questions, about four minutes, answerable from memory. It scores your property's physical, financial, operational, and governance risk. If you'd rather talk it through, book a free 20-minute consultation.
The best time to know what your property is hiding was before the last storm. The second best time is now.
Every week you operate without independent condition data is a week your contractor, your insurer, and your adjuster know more about your property than you do. That information gap has a cost. Our assessments close it.
Choose your starting point below or book a free 20-minute consultation if you’re not sure where to begin.
