We’re about to sign a roofing or capital contract
Before you sign a roofing or capital contract, you still have leverage.
The decisions made before the contract is signed are the ones with real leverage.
Before the board votes
- Know who defined the scope, and whether they profit from it.
- Line the bids up like for like: the same work at the same quantities.
- Confirm licensing and insurance, how you are protected from liens, and what the warranties actually cover.
- Tie every payment to verified progress, not the contractor’s own report.
- Get every fee any party earns from the project in writing before the vote.
- Decide who will verify the work before the board pays.
What usually goes wrong
- The scope is written by a bidder, so it describes the work they want to sell.
- Change orders turn a fixed price into an open-ended one.
- Payments go out on the contractor’s own progress report.
Read the full guide
How your own independent data changes it.
Scope
Without it: Written by a bidder.
With it: Based on an independent condition baseline of what the property needs.
Payments
Without it: Released on the contractor’s progress report.
With it: Released after each milestone is verified, with dated documentation.
Change orders and fees
Without it: Surface after the vote.
With it: Logged as they happen, with every markup and fee on the record.
Where to start.
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Start here
Capital Project Oversight
Fixed fee, quoted before you commit
An independent owner’s representative from scope to closeout. The fee is not a percentage of the contract, so we gain nothing if the price goes up.
See Capital Project Oversight -
Baseline Scan
$495, one time
An independent roof baseline before you write the scope, so every bidder prices the same work.
See Baseline Scan
Talk it through with someone no contractor pays.
In 20 minutes we’ll look at your situation and tell you plainly where to start.